Reporting Incidents
Melbourne Wolves Basketball Club
Procedure for Responding to Suspicions and Allegations
Receiving Evidence of Possible Abuse
We may become aware of possible abuse in various ways. We may see it happening, we may suspect it happening or it may be reported to us by someone else or directly by the player affected.
In the last of these cases, it is particularly important to respond appropriately.
If a Child Reports Abuse
If a child says or indicates that he/she is being abused, you should:
Separate the child from the other children discreetly and listen to them carefully.
Let the child use their own words to explain what has occurred.
Reassure the child that you take what they are saying seriously, and it is not their fault and that they are doing the right thing.
Explain to them that this information may need to be shared others, such as with their parent/carer, specific people in your organisation, or the police.
Do not make promises to the child such as promising not to tell anyone about the incident, except that you will do your best to keep them safe.
Do not leave the child in a distressed state. If they seem at ease in your company, stay with them.
Provide them with an Incident Report Form to complete, or complete it together, if you think the child is able to do this.
As soon as possible after the disclosure, record the information using the child's words and report the disclosure to the Association welfare officer, the police or child protection.
Ensure the disclosure is recorded accurately, and provided to the Club President to be stored securely.
Recording Information
To ensure that information is as helpful as possible, a detailed record should always be made at the time of the disclosure/concern.
In recording you should confine yourself to the facts and distinguish what is your personal knowledge and what others have told you.
Do not include your own opinions.
Critical Reminder
Remember: It is not your responsibility to determine whether abuse has occurred. Your role is to respond appropriately, document accurately, and report to the proper authorities.
Need Immediate Support or Guidance?
If you need to report a concern or require guidance on procedures, contact us immediately.
These procedures are designed to protect children and ensure appropriate responses to serious situations.